Athletic Booster Club
The Tremper High School Athletic Booster Club would like to ask for your help and support in helping us build our membership that will benefit all athletic teams.
We welcome all parents/guardians who would be willing to join us.
Attached are the Tremper Athletic Booster Club Membership Application and the Tremper Athletic Booster Club Requisition of Funds Form.
If you have any question, please contact Linda Salisbury at 658-0196.
Tremper Athletic Booster Club Membership Application - PDF
Tremper Athletic Booster Club Requisition of Funds Form - PDF
Athletic Booster Concession Information
Tremper Athletic Booster Concessions Stand Guidelines - PDF
Tremper Athletic Booster Concessions Schedule - PDF
BY-LAWS OF
TREMPER HIGH SCHOOL ATHLETIC BOOSTER CLUB
(Revised and adopted April 4, 2007)
Article I
PURPOSE
Subject to the limitations set forth in the Articles of Association, the general purpose of the Tremper High School Athletic Booster Club (hereinafter “the Organization”) shall be to engage in any lawful activity, none of which is for profit, for which associations may be organized under Sec. 501(c) of the Internal Revenue Code or its corresponding future provisions.
The Organization’s specific purpose and mission is to support and enhance the Tremper High School athletic program and its teams through public relations, fundraising and special events in a manner consistent with school policy and these bylaws.
Article II
MEMBERSHIP AND DUES
Section 1
Any interested adult may become an active member of the Organization upon payment of the annual dues, except that any head coach of a Tremper High School varsity sport shall automatically become an active member but shall be exempt from payment of annual dues.
Section 2
The amount of the dues for each membership year shall be established by vote of the membership at the May meeting. The Organization’s membership year shall commence on August 1st and expire on July 31st. Membership shall automatically terminate for nonpayment of dues, terminating all rights and privileges in the Organization.
Section 3
Any person having an interest in the activities of the Organization may attend any general meeting, but shall not have voting rights unless he or she becomes an active member pursuant to Section 1.
Section 4
The Organization may elect to establish multiple classes of membership providing varying membership privileges based on the amount of the membership fees established for each such class or other criteria.
Article III
OFFICERS AND DUTIES
Section 1
The officers of the Organization shall consist of President, Vice-President/President Elect, Recording Secretary, Corresponding Secretary, and Treasurer.
(a) The President shall be the chief executive officer of the Organization and shall, in general, supervise and control the affairs of the Organization. He/she shall preside at all meetings, shall oversee all committees, and shall perform such duties usually pertaining to the office of President or such other duties as may be assigned from time to time by the Executive Board or the members. The President shall prepare meeting agendas and forward to the Recording Secretary to send out with the meeting notice. The President shall also serve as a liaison between the Organization and the District administration, school administration, and its Athletic Director, and shall represent the Organization at school or community events.
(b) The Vice-President/President Elect shall perform the duties of the President in the absence of the President and, when so acting, shall have all the powers of, and be subject to all the restrictions on, the President. The Vice-President/President Elect shall have other powers and perform other such duties as may be assigned from time to time by the Executive Board or the members and shall prepare to assume the duties of President for the following membership year.
(c) The Recording Secretary shall keep or cause to be kept a book of minutes of all meetings and actions of the Organization with the time and place of holding the meetings, the names of those present at such meetings and the agendas of such meetings. The Recording Secretary shall give, not less than three days prior to each monthly meeting, notice of such membership meeting, together with the agenda for any such meeting and the minutes of the previous meeting. Meeting notices shall be sent to the membership by email.
(d) The Corresponding Secretary shall be responsible for all correspondence and communications, newsletter, membership registration and public relations. The Corresponding Secretary shall maintain a current record of the Organization’s members, showing the names and addresses, telephone numbers and email address of all members, along with a current record of all varsity coaches and the designated Sport Representatives.
(e) The Treasurer shall keep and maintain adequate and correct accounts of the Organization’s business transactions, including accounts of its assets, liabilities, receipts, disbursements, and other matters customarily included in financial statements. The Treasurer shall present to the membership, at each membership meeting, an account of all transactions and of the financial position of the Organization, and shall deposit all monies in the name and to the credit of the Organization with such depositories as may be designated by the Executive Board and maintain current signature cards on file with such institution. The Treasurer shall cause to be prepared and filed any reports or returns required to be filed in connection with the Organization’s tax-exempt status, and shall have other powers and perform such other duties that may be presented by the Executive Board or the general membership.
Section 2
The election of officers shall occur at the May general membership meeting. Nominations for the officer positions shall be made from the floor at the April membership meeting. The officers elected shall assume their respective duties and commence their terms at the August membership meeting.
Section 3
All officers other than the Vice-President/President Elect shall serve a term of one (1) membership year, or until his or her successor assumes the duties of office, whichever is later. The Vice-President/President Elect shall automatically succeed to the office of President upon completion of his or her initial term. Any officer vacancy shall be filled by appointment of the Executive Board, and the person selected to fill such vacancy shall hold office for the unexpired term of his or her predecessor.
Article IV
EXECUTIVE BOARD
Section 1
The Executive Board shall consist of the elected officers, the immediate Past President, and three (3) general members selected by the officers, who shall serve a term concurrent with the membership year served by the officers.
Section 2
The function of the Executive Board shall be to manage and direct the affairs of the Organization, fulfill the responsibilities approved and directed by the membership, and take such actions as may be required within the scope of these bylaws for the good of the Organization between regular membership meetings.
Section 3
A simple majority vote of the board members present shall be required in order to approve any business brought before the Executive Board.
Article V
COMMITTEES
Section 1
There shall be such committees appointed from the general membership as deemed necessary by the Executive Board or the general membership to properly execute all of the Organization’s programs and activities.
Section 2
Committee chairpersons shall be appointed by the President.
Section 3
The term of each committee shall be determined by the Executive Board or general membership, and may be perpetual with a revolving membership.
Article VI
MEETINGS
Section 1
Regular meetings of the membership shall be held at least monthly, at such time and place as established by the Executive Board.
Section 2
A simple majority vote of the general membership present shall decide any matter brought before the Organization, except as may otherwise be provided in these bylaws. Each member in good standing shall be entitled to one (1) vote, irrespective of the number of sports for which he or she may be the Sport Representative.
Section 3
A quorum will consist of a minimum of seven members for purposes of this Article.
Section 4
All meetings of the Organization shall be conducted in accordance with Robert’s Rules of Order Newly Revised, to the extent that they are not in conflict with any provision of these bylaws.
Article VII
SPORTS AND REPRESENTATIVES
Section 1
Each sport, team or activity referred to in Section 4 of this Article shall at all times have a designated parent or guardian representative (the Sport Representative) to serve as the spokesperson for that sport in all matters coming before the Organization, whether related to that particular sport or otherwise. The Sport Representative shall be selected by the head varsity coach of each sport, who shall notify the Corresponding Secretary of his or her designated Sport Representative and any changes or substitutions occurring during the membership year. A person may serve as the Sport Representative for more than one sport, but shall be entitled to cast a single vote irrespective of the number of sports he or she represents.
Section 2
Participation in the Organization on the part of coaches and all parents or guardians of athletes involved with each sport is welcome and encouraged, but the Sport Representative selected by the head coach shall be considered as the official representative of each particular sport.
Section 3
All requisitions of funds submitted on behalf of a particular sport shall be presented to the Organization by the designated Sport Representative.
Section 4
Any athletic program sanctioned or endorsed by the Wisconsin Interscholastic Athletic Association (WIAA), Kenosha Unified School District (KUSD) or Tremper High School in which Tremper High School fields a team shall be eligible for funding by the Organization and shall require a Sport Representative. The Tremper Athletic Department shall also be eligible for funding and shall be represented by the Athletic Director.
Article VIII
REQUISITIONS OF FUNDS
Section 1
Each sport eligible for funding under Article VII, and the Tremper Athletic Department, shall be entitled to submit a requisition for funds for a specified purpose benefiting the particular sport or the Tremper athletic program as a whole. All requisitions for funds submitted to the Organization shall be presented in writing on such forms as may be established from time to time by the Organization and, whenever possible, shall be accompanied by at least two quotes for such item(s).
Section 2
Funds requisitions shall be submitted to the Recording Secretary for placement on the agenda at least 7 days prior to the monthly membership meeting at which the requisition is first presented. A verbal presentation shall be made at the meeting by the Sport Representative or, in the case of a requisition submitted on behalf of the Tremper Athletic Department, the Athletic Director, during which the nature, purpose, amount, and other details relating to the requisition shall be explained to the membership. The presentation may be supplemented by any coach of the sport requesting the funds, and the membership shall have the opportunity to ask questions of the Sport Representative, coach or Athletic Director and discuss the proposed requisition. No action shall be taken on the requisition at the meeting at which it is first presented. The requisition shall then be placed on the agenda for the next scheduled meeting, at which time the Sport Representative, coach or Athletic Director shall be present to answer any further questions of the membership. The requisition shall then be discussed and acted upon by the membership, which may vote to approve, deny or approve with modifications.
Section 3
Factors to be considered by the Organization in regard to any requisition of funds include, but shall not be limited to:
(a) The Organization’s yearly budget and current financial condition
(b) Participation by the particular sport in the fundraising and other membership activities of the Organization
(c) The amount of any funds contributed by the particular sport toward the total cost of the requested item(s)
(d) The amount and frequency of previous requisitions from the particular sport in relation to other sports
(e) The compatibility of the requested item(s) with the mission, bylaws and policies of the Organization
Section 4
Funds shall not be disbursed to the requesting sport until such time as a purchase order or written quote for the approved item(s) has been provided to the Treasurer. Requisitions shall be limited to items proposed to be acquired following approval by the Organization, and the Organization shall not assume the liability, nor approve the reimbursement of any person or sport, for any items previously purchased or contracted for by the person or sport prior to obtaining the Organization’s approval. The requesting sport shall provide a status report to the Organization at each membership meeting following the approval of the requisition with respect to the completion of the purchase, delivery and installation of any approved item(s), until the Organization is satisfied that the terms of the requisition have been fulfilled. The Organization may vote to rescind its approval if the requesting sport has not completed the purchase of the approved item(s) in a timely manner or otherwise complied with the spirit, intent or terms of the approval.
Section 5
It shall be the general policy of the Organization that any funds approved for distribution to a particular sport or Athletic Department shall be for the primary purpose of acquiring equipment and supplies to benefit the sports team(s) and athletes, and specifically excluding uniform purchases. An exception to this general policy may be granted upon the showing of good cause or exceptional circumstances by the requesting sport or Athletic Department.
Section 6
In addition to considering specific requisitions for the purchase of equipment and supplies, the Organization may establish and adopt policies for the routine purchase of awards or memorabilia, such as patches, pins, apparel, etc., recognizing outstanding accomplishments on the part of a particular athlete or team including, but not necessarily limited to, participation in the State tournament or playoffs. The Organization shall work with the Athletic Department and the head coaches in developing the standards to be applied for earning such awards and the procedures to be utilized for their timely purchase and delivery, and such standards and procedures shall be adopted at a general membership meeting and placed in the Organization’s minutes. The Executive Board shall review and approve all orders before they are placed with the vendor.
Article IX
MONIES AND RECORDS
All monies of the Organization shall be placed under the name of the Organization in a general operating fund maintained in a local financial institution as designated by the Executive Board. Any disbursements from such account shall be made by a check, signed by any two (2) officers.
Article X
AMENDMENTS
These bylaws may be amended by a two-thirds vote of the members present at any general meeting. Any proposed amendment shall first be placed on the agenda for consideration and debate at the monthly meeting preceding the meeting at which the vote on the amendment occurs.
